Use cases
How work done by RPA or by hand can be automated with Kitewell. Every example separates what AI does from where a person decides.
40 use cases
Check property listings across portals
Your Excel property register is compared with each listing portal, and any difference in rent or availability goes into the row and to the person responsible.
Reconcile rent payments
Match internet banking deposits against the tenant register. When the payer name differs from the tenant's, AI suggests the matching lease.
Track exclusive listing and REINS deadlines
Track REINS registration, certificate delivery, seller reports, and status-change deadlines for each exclusive listing. AI drafts reports; agents operate REINS.
Screen new business partners from public sources
For each new partner on an Excel list, AI searches news and public sources and flags anything to check. A person decides, and the result stays in the row.
Classify inquiries and draft replies
AI classifies messages from the inquiry form and drafts replies to common questions. A person reviews every reply before it is sent.
Read lease applications and prepare credit checks
AI reads lease applications from vendors into the core system, then gathers registry details and credit bureau scores into a memo for the credit reviewer.
Register leased equipment for property insurance
Each day, register newly accepted lease equipment on the insurer's agency system and record policy numbers. Staff hear only about items that failed.
Send lease expiry notices and collect replies
Find leases nearing expiry and draft notices asking each customer to re-lease or return. After sales approves, send them and arrange pickup and data erasure.
Split depreciable asset tax filings by municipality
From each leased item's installation address, find where its depreciable asset tax is filed and total assets per municipality. Staff check only changed items.
Enter an Excel list into a web system
For each row of an Excel list of orders, AI enters it into a web system and writes the receipt number back into the row. Only failed rows are redone.
Enter records into a desktop accounting app
For each row of an Excel list, AI enters the record in a desktop app. A person approves before it is saved, and the slip number goes back into the row.
Collect orders and due dates from supplier portals
Every morning, collect new orders and delivery date changes from several customers' supplier portals and, after review, record them in the sales system.
Check stock and lead times for a parts list
For each part on an Excel bill of materials, stock, price, and lead time from distributor sites go into its row, and hard-to-source parts are flagged.
Look up tracking numbers in bulk
For an Excel list of shipments, delivery status from each carrier's site goes into each row, and the shipments that need action are shown.
Reconcile freight invoices
Match carriers' freight invoice lines against shipment records, and send lines with weight, distance, or surcharge differences for approval.
Track competitor prices
Check chosen competitor product pages every day, record price and stock changes, and alert the owner to large moves.
Find expiring policies and send renewal notices
Collect expiring policies through the insurers' shared gateway or agency systems, and draft renewal notices showing what changed. Coverage changes are flagged.
Draft comparison explanations and records
When a multi-insurer agency recommends a product, AI drafts the quote comparison and the reason. Staff edit it before explaining it and keeping the record.
Consolidate policy data from each insurer
Collect new, changed, and cancelled policies from each insurer into the CRM's customer register. AI suggests which records are the same customer; staff confirm.
Read Excel purchase orders from email and enter them
AI reads Excel purchase orders in each customer's own layout, checks them against the product master, and enters them. A person checks orders that do not match.
Take in orders from retailers' Web-EDI
Each morning, sign in to each retailer's Web-EDI, download orders, and convert them for the core system. Staff check unusual quantities before import.
Send shipping notices and reconcile receipts
Send shipping notices through each retailer's Web-EDI, then reconcile next morning's receipt data. AI suggests causes of quantity differences; staff confirm.
Match payment notices to receivables
Get payment notices from each retailer's Web-EDI and match them to receivables. AI suggests why amounts differ, such as rebates or returns; accounting confirms.
Track vessels and tell shippers about ETA changes
Poll carriers' tracking APIs for your B/Ls and containers and detect ETA changes. AI drafts what the change affects and the shipper notice; staff check it.
Manage free time, demurrage, and detention
Calculate each container's remaining free time from discharge, gate-out, and empty-return events, and alert staff as deadlines near. AI drafts pickup requests.
Read and cross-check import documents before filing
AI reads the invoice, packing list, and B/L and cross-checks goods, quantities, weights, and values. A customs specialist resolves mismatches before filing.
Collect tender notices and pick the ones to bid on
Collect tender notices daily from government portals and municipal sites, and have AI judge which ones you can and should bid on. Sales makes the call.
Check safety documents from subcontractors
AI reads subcontractors' worker rosters and certificate copies and finds expired or missing licenses, health checks, and insurance. Staff check requests first.
Match subcontractor invoices to orders and progress
AI reads subcontractor invoices and matches them against order amounts and assessed progress. The site manager checks any difference before payment.
Write job postings for each job board
From a client's job request, AI drafts postings in each job board's format. Staff check them, then publish through each board's official route.
Track dispatch period limits and check with clients
Track dispatch period limits per site and per person from contracts and client notices. As deadlines near, AI drafts a confirmation; staff check before sending.
Total client timesheets and watch overtime caps
Collect dispatched workers' hours from each client's attendance system and find people near the overtime cap. AI drafts the note to the client; staff check it.
Read invoices into the accounting system
AI reads incoming invoices, checks them against purchase orders, and records them in the accounting system. Invoices whose amounts differ wait for approval.
Create invoices and send them by email
Invoices are filled into your template from an Excel billing list and emailed once a person approves. AI first points out amounts far from last month's.
Research a list of prospects
For an Excel list of hundreds of companies, each one's business, locations, and size are collected from its website into its row, with a priority for sales.
Find missing clock-ins
Collect yesterday's clock-ins from the attendance system and, once HR approves, ask employees with missing entries to fix them in Teams.
Take in emailed invoices and draft the entries
Find unread email with an invoice attached, have AI read the amount, and record a draft ledger entry. Uncertain entries wait for accounting to confirm.
Review SaaS accounts
Collect user lists from each SaaS admin console and match them to current employees. Leavers' and long-unused accounts are disabled only after approval.
Partner registration that starts on approval
A kintone approval starts the workflow by webhook. It looks up the tax registration number, AI matches it to the request, and a match enters the sales system.
Collect KPIs from SaaS tools into a weekly report
Collect figures from advertising, sales, support, and other SaaS tools, and produce a weekly report with week-on-week comparisons and likely causes of change.
No use cases match. Try different filters.
Don't see your work here? Ask us
These are only some examples. In a PoC, we design a workflow around your own work with you.