Reconcile freight invoices
Match carriers' freight invoice lines against shipment records, and send lines with weight, distance, or surcharge differences for approval.
The problem today
Every month, staff download invoice lines from several carriers and match them against shipment records one by one. A missed surcharge or weight difference means overpaying.
The workflow in Kitewell
- Download invoice lines from each carrier's billing portalWeb
- Match invoice lines against shipment recordsAutomatic
- AI estimates the reason for each line whose amount differsAI judgment
- Accounting reviews lines with differences and approves paymentApproval
- Export the results as CSV for the accounting systemAutomatic
What AI does
For lines whose amounts differ, estimates whether weight, distance, surcharges, or the contract rate explains it, and shows the evidence.
Where people decide
Accounting reviews only the lines with differences and decides whether to query the carrier or pay.
Features used
What a PoC checks
- Whether invoice downloads from each carrier's portal run reliably
- Whether the matching rules for contract rates and surcharges fit your process
- Whether the estimated reasons help the review
Discuss a PoC for this work
We check whether this workflow runs on your own work and screens.
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