Take in emailed invoices and draft the entries
Find unread email with an invoice attached, have AI read the amount, and record a draft ledger entry. Uncertain entries wait for accounting to confirm.
The problem today
Supplier invoices arrive by email. Staff open each attachment, check it, and copy the details into a list for the accounting system. To avoid missing or duplicating one, they also move handled email into a folder by hand.
The workflow in Kitewell
- Find unread email with an invoice attached and save the attachmentEmail
- AI reads the supplier, invoice number, amount, and due dateAI judgment
- Append one line to the draft ledger (CSV)Automatic
- Accounting reviews and approves uncertain values and large invoicesApproval
- Mark the handled email read and move it to an Invoices folderEmail
What AI does
Reads the supplier, invoice number, amount, and due date from invoice email and attachments in differing layouts, keeping the evidence for each value.
Where people decide
Reviews only the values the AI is unsure about and invoices above a threshold, then approves. Everything else lands in the ledger without review.
Features used
What a PoC checks
- Whether the fields are read correctly from each supplier's invoice layout
- Whether the review thresholds (confidence and amount) match practice
- Whether a failed email stays unread and is handled again on the next run
Discuss a PoC for this work
We check whether this workflow runs on your own work and screens.
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